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Within 25 km of Pickering

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BGIS

Administrative Assistant III

Markham, ON, Canada

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. · Full-time

Within 25 km of Pickering · About 13.3 km from the city centre

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Job details

Pay: This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum.
Job type: Full-time
Apply by: Nov 22, 2026
Posted: Oct 23, 2026

Original job description

Summary

JOB DESCRIPTION

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.

Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.

Key Duties & Responsibilities

Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
Coordinate regional reports and perform preliminary analysis
Coordinate corporate initiatives throughout the region
Track regional priorities and ensure that information is tracked and compiled as requested
Coordinate ESAT information and dissemination
Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
In some cases, enter and update Team Members’ information in HRMS.
Other related general administrative duties as required
Other duties as assigned

Knowledge & Skills

Requires three (3) to five (5) years of administrative experience
Excellent computer skills, proficient with MS Office
Self-motivated
Ability to work independently with little or no supervision
Ability to type a minimum of 50 words per minute accurately
Excellent interpersonal skills
Problem solving skills
Effective leadership skills – may have personnel to manage
Strong time management skills and organizational skills
Strong written and verbal communication skills
Strong customer focus
Previous hospital experience is an asset

Licenses and/or Professional Accreditation

None required

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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More about this job

Responsibilities

Provides day-to-day administrative and clerical support to the site-based facilities management team, including coordinating regional reports, tracking priorities, and supporting corporate initiatives. Coordinates meetings and communications, maintains operational and personnel records, and may supervise other administrative assistants.

Requirements

Requires three to five years of administrative experience, strong computer skills including proficiency with Microsoft Office, and accurate typing at a minimum of 50 words per minute. Candidates should be self-motivated, able to work independently, and have strong interpersonal, problem-solving, leadership, organizational, communication, and customer service skills; hospital experience is an asset.

Skills

Administrative Support
Microsoft Office
Word Processing
Report Development
Information Tracking
File Organization
Accounts Payable Processing
Safety Records Management
Payroll Support
Training Records Management
Inventory Tracking
Purchasing Systems
Written Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Facilities Management
Regional Reports
Report Development
Microsoft Office
Word Processing
File Maintenance
Accounts Payable
Safety Records
Workers’ Compensation
Payroll
Work Orders
Equipment Status
Work Order Backlog
Training Records
Inventory Tracking
Purchasing Systems
Human Resources Management System
ESAT
Regional Newsletters
Meeting Coordination
Corporate Initiatives
Customer Focus
Personnel Supervision

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