Jobs in Pickering

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Within 25 km of Pickering

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HSB Engineering Inc.

administrative assistant

Ajax, ON, Canada

Full-time

Within 25 km of Pickering · About 22.1 km from the city centre

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posted: Oct 2, 2026

Original job description

Overview

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Direct and control daily operations
Direct staff
Evaluate daily operations
Motivate staff
Plan and control budget and expenditures
Plan and organize daily operations
Train staff
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Plan, develop and implement recruitment strategies
Manage training and development strategies
Compile data, statistics and other information
Set up and maintain manual and computerized information filing systems
Recruit and hire workers and carry out related staffing actions

Experience and specialization

Computer and technology knowledge

MS Excel
MS PowerPoint
MS Word

Area of specialization

Financial statements
Invoices

Additional information

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail

Personal suitability

Ability to multitask
Flexibility
Organized
Team player
Accurate
Time management
Quick learner

Benefits

Other benefits

Parking available

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More about this job

Responsibilities

Coordinate seminars and conferences, oversee daily operations and staff, and plan and control budgets and expenditures. Establish office procedures, manage recruitment and staff development, and maintain records and meeting minutes.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, and 2 to less than 3 years of experience. Candidates should know MS Excel, PowerPoint, and Word, and be organized, accurate, adaptable, able to multitask, and effective under pressure and tight deadlines.

Skills

Seminar and Conference Coordination
Daily Operations Management
Staff Supervision
Budget Planning and Control
Staff Training
Meeting Minutes Preparation
Office Procedures
Recruitment Strategy
Training and Development
Data Compilation
Records Management
Recruitment and Hiring
MS Excel
MS PowerPoint
MS Word
Financial Statements and Invoices

Benefits

Parking Available

Visa sponsorship

Not detected in the job text

Keywords

Seminar Coordination
Conference Coordination
Daily Operations
Staff Supervision
Budget Planning
Budget Control
Staff Training
Meeting Minutes
Office Procedures
Recruitment Strategies
Training and Development
Data Compilation
Statistics
Information Filing Systems
Recruitment
Hiring
MS Excel
MS PowerPoint
MS Word
Financial Statements
Invoices
Time Management
Attention to Detail
Multitasking
Teamwork

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